Furniture - Institutional
Furniture purchasing procedures for the OSU and A&M Systems
The purpose of this guidance is to explain the process to purchase furniture at all campuses and locations within the OSU and A&M Systems.
The table below outlines the furniture procurement process:
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$0 to $10,000
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Process as a Small Dollar Purchase following standard purchasing policy.
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$10,000.01 to $100,000.00
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Departments may obtain a quote or multiple quotes, if desired, from any contracted supplier(s) and process the order following standard purchasing policy.
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$100,000.01 to $249,999.99
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The OSU Central Purchasing Department will conduct an electronic bid process through the OK Corral soliciting all contracted suppliers and others, as applicable.
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$250,000 and up
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The OSU Central Purchasing Department will conduct a formal sealed bid through the OK Corral soliciting all contracted suppliers and others, as applicable, with the assistance of LRFP.
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All furniture orders are to be submitted on a requisition through the OK Corral, with the associated documentation attached, as outlined in standard purchasing policies. Departments should provide for a minimum lead time of eight (8) weeks for furniture orders to be processed and delivered.
When a specific brand of furniture is not represented on any competitively bid furniture contract, the furniture shall be acquired through standard purchasing policies.
Questions regarding furniture purchases should be directed to OSU Central Purchasing Department, at 405-744-5984 or
purchase@okstate.edu.
Below is a list of known competitively bid contracts available for use by the OSU and the A&M Systems. This list is by no means considered to be a complete list of available contracts.
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Description
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Vendor
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Contract #
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Contract Period
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OU Furniture Contract
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Click here for listing
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R-22000-22
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E and I Contract
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American Education Supply
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EI100069
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2/1/2021 - 1/31/2026
One 5-year renewal remaining
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E and I Contract
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Claridge Products & Equipment, Inc.
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EI00235
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10/15/2022 - 10/14/2027
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E and I Contract
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Coalesse
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EI100140
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2/28/2022 - 2/27/2027
One 5-year renewal remaining
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E and I Contract
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Demco, Inc.
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CNR01390
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10/15/2022 - 10/14/2027
One 5-year renewal remaining
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E and I Contract
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Global Furniture Group
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EI00239
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01/01/2023 - 12/31/2028
One 5-Year renewal remaining
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E and I Contract
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HighTower Group, L.L.C.
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CNR01510
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8/01/2020 - 7/31/2025
One 5-year renewal remaining
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OSU and A&M Systems
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Indoff Inc
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OSUA&M-FURN-001573-2023
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6/1/2023 - 5/31/2028
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E and I Contract
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Irwin Seating Company
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EI00135
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10/1/2021 - 9/30/2026
One 5-year renewal remaining
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E and I Contract
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MityLite, Inc.
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CNR01449
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1/1/2018 - 12/31/2027
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E and I Contract
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Southwest Contract
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EI00350
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9/1/2023 – 8/31/2028
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OSU and A&M Systems
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Southwest Contract
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OSUA&M-RFP-001396-2023
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6/01/2023 - 5/31/2028
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E and I Contract
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Steelcase Inc.
Steelcase Health
Steelcase Learning
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EI00140
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2/28/2022 - 2/27/2027
One 5-year renewal remaining
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E and I Contract
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University Sleep Products, Inc.
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EI00071
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2/1/2021 - 1/31/2026
One 5-year renewal remaining
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E and I Contract
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Smith System
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EI00140
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2/28/2022 - 2/27/2027
One 5-year renewal remaining
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(*) OU Furniture contract number R-16000-16 commencing on 07-01-2015 was solicited as a five year contract that may be renewed annually.
(**) Contact the OSU Central Purchasing Department for details.